DATA PRIVACY NOTICE
Carnforth Free Methodist Church
(Registered Charity No. 1059512)
1. Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (GDPR).
2. Who are we?
The Administrative Leadership Team of Carnforth Free Methodist Church (CFMC ALT) is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes.
3. How do we process your personal data?
The CFMC ALT complies with its obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures (such as password protection and encryption where practical) are in place to protect personal data.
Carnforth Free Methodist Church (CFMC) use your personal data for the following purposes:
- Maintaining our list of Members (Partners and regular attenders).
- Keeping you informed of news, events, activities and services of CFMC, FMUK (Free Methodist Church in the UK – to whom we are affiliated) and our partner organisations.
- Enabling you to be involved in the events, activities and services of CFMC.
- Providing pastoral support for Members and others connected with us.
- Recruiting, supporting and managing staff and volunteers.
- Providing services to the community as given in our charitable aims.
- Enabling activities to be run safely in line with health and safety policies and dealing with any emergencies; including safeguarding children, young people and adults at risk.
- Maintaining our accounts and records (including the processing of gift aid applications).
- Responding effectively to enquirers and handling any complaints.
- Maintaining the security of property.
4. What is the legal basis for processing your personal data?
- Consent of the data subject so that we can keep you informed about CFMC news, current and future events, activities and services, enable you to take part in CFMC life and provide you with pastoral support;
- For employees, processing is necessary for carrying out obligations under employment, social security or social protection law, or a collective agreement;
- For all others, processing is necessary for carrying out obligations under social security or social protection law, charitable, HMRC obligations and wider UK legislation or a collective agreement;
- Legitimate interest for the purposes of running CFMC activities in a safe manner, in consideration of medical and physical emergencies, and health and safety protocols;
- Processing is carried out by a not-for-profit body. There is no disclosure to a third party without consent, except where obligated by legislation.
5. Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with other Members of CFMC in order to carry out a service to other Members or for purposes connected with CFMC. We will only share your data with third parties outside of CFMC with your consent.
6. How long do we keep your personal data?
We keep data in accordance with the guidance set out by the Charity Commission, as described in CFMC’s Data Protection Policy. Specifically, we retain gift aid declarations and associated paperwork for up to six years after the calendar year to which they relate.
7. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: -
- The right to request a copy of your personal data which the CFMC ALT holds about you;
- The right to request that the CFMC ALT corrects any personal data if it is found to be inaccurate or out of date;
- The right to request your personal data is erased where it is no longer necessary for the CFMC ALT to retain such data;
- The right to withdraw your consent to the processing at any time;
- The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable) [Only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means];
- The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
- The right to object to the processing of personal data, (where applicable) [Only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics];
- The right to lodge a complaint with the Information Commissioners Office.
8. Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Privacy Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
9. Contact Details
To exercise all relevant rights, queries or complaints please in the first instance contact the CFMC ALT or John Carter on 01524 825247.
You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.